Sales Administrative Assistant

Mass. Bay Brewing Co.

Apply for Job


Mass. Bay Brewing Company (MBBC), parent company of Harpoon, UFO, Clown Shoes, Arctic Summer and City Roots, is seeking a full-time Sales Administrative Assistant who will assist with a variety of crucial tasks related to the preparation and distribution of all Sales-related materials. This is an entry-level role. 



Responsibilities include but are not limited to the following:

Sales and Marketing Support

  • Providing additional administrative and logistical support to both Outer Market & National Accounts Sales teams
  • Researching and maintaining information regarding international shipping procedures
  • Breaking-out and distributing all Point-of-Sale (POS)/Programming materials to Sales teams (Harpoon Distributing Co. [HDC], Outer Market, National Accounts) including but not limited to sell cards, printed POS, premium items, inserts, tap handles and MIR.
  • Assisting with the scheduling of large-scale orders on delivery trucks dispatched from the Woburn warehouse
  • Mailing and tracking status of media packages and samples sent to MBBC's media contacts throughout the U.S.
  • Overseeing and managing the Tap Handle Fulfillment program
  • Managing tap handle inventory between the Boston and Woburn warehouses, and working with the Finance team to track orders and ensure proper billing of all orders shipped


  • Assisting with the planning, production and execution of Wholesaler Webinars and other sales-related events (e.g. Sales Meetings and Wholesaler Summits)
  • Creating purchase orders for all orders placed
  • Scheduling of distribution for all POS/promo items
  • Tracking, updating and submitting MBBC's monthly MA price postings
  • Approving all orders placed by wholesalers through Boelter upon launch of Clown Shoes fulfillment site
  • Monitoring monthly Boelter inventory reports to ensure items are in stock, in production, or set to deplete and continue; planning for the purchase of slow-moving inventory to be repurposed through Sales Operations
  • Acting as liaison between vendors and Design/Marketing department to ensure proofs are correct, approved and ordered within projected lead times for timely delivery
  • Organizing POS items



  • Must be 21 years or older
  • Valid and clean driver's license
  • Excellent attention to detail
  • Excellent verbal and written communication skills
  • Ability to multitask
  • Highly organized and energetic 



Opportunity to be an integral part of a professional Sales team working in a fast-paced and challenging setting. This is a full-time position with great benefits including health, dental, LTD, STD, ESOP, and paid vacation & holidays. This position also offers great perks including great co-workers, a friendly environment (pet-friendly as well!), an all-expense paid culture trip, participation in our unique Wellness Program, and, of course, amazing beer benefits!


FLSA: Full-Time, Non-Exempt




TO APPLY - Please apply directly through our Careers page.

Apply for Job